National Police Clearance Sample and Format 2025

The police Clearance certificate proves that an individual has a good character and no criminal records. You need to check police clearance sample to know how the certificate appears and what information it contains.

When an individual person apply for police clearance, the Philippine National Police verifies the identity and nationality of the applicant. Thereafter the police perform a background check by matching applicant’s name and photo with the criminal records available in police’s system database.

On completion of all verification steps, the Philippine National Police issue a police clearance certificate to the applicant.

National Police Clearance Sample

Here I am going to share a Police Clearance Sample with you so that you can understand it well.

As shown above, the police clearance certificate is issued by the Philippine National Police in its specific format. The police clearance sample given above is the original police clearance certificate of Ms J who is a Filipino Citizen.

The Philippine National Police issued police clearance to Ms J on 15 January 2024 and it is valid till 15 July 2024 i.e. six months. The certificate also contains Ms J’s signature, photo, thumbprint as well as her personal information and criminal activity details.

Police Clearance Format

The Philippine National Police have set a specific format for the police clearance certificate. Each police clearance certificate is prepared in the same format as per rules.

The police clearance contains some important details that are given as follows:

Certificate Header

• Republic of the Philippines
• National Police Commission
• Philippine National Police
• [Local Police Station Address]

Certificate Title

• National Police Clearance

Certificate Body

THIS IS TO CERTIFY that the person whose name, photo, signature and right thumbmark appear herein, has undergone routinary identification and verification of the Crime-Related Records and Identification of National Police Clearance System.

• Applicant Photo [on Left Side]
• Applicant Name
• Applicant Address
• Applicant Birth Date
• Applicant Birth Place
• Applicant Nationality/Citizenship Status
• Applicant Gender
• Clearance Issue Date [on Left, below Applicant Photograph]
• Clearance Expiry Date [on Left, below Issue Date]
• Applicant Signature and Thumb [on Left, below Expiry Date]
• Applicant Criminal Records [in Center, below Gender]

Certificate Footer

• Name & Signature of Clearance Issuing Police Officer
• QR Code on Left
• Clearance ID Number on Left, below the QR Code

The QR Code and Clearance ID Number are useful for verifying authenticity of the police clearance certificate.

The companies/agencies who accept police clearance as a valid document can check its authenticity at PNP Clearance Portal or by scanning the QR Code shown on the clearance certificate and following on-screen instructions.

Need of Police Clearance

An individual needs police clearance for a job application, business permit, travel visa application, residency visa renewal, work permit renewal and many other purposes.

A student needs police clearance for a scholarship application, going on a school/college picnic and for participating in an inter-school or inter-college sports tournament.

Police Clearance Requirements

In order to get police clearance certificate, you must meet its requirements. It means that you must have all the information and documents required for police clearance application process in Philippines.

1. An Active Email
2. An Active Mobile Number
3. Applicant Must be a Filipino Citizen or Expat Resident or Student
4. Applicant Must be Living in Philippines
5. Applicant Must be Present for Document Verification and Photo & Fingerprint Capture at the Police Station
6. Two Valid IDs from the List of Identification Documents given below.

List of ID Documents that are valid for Police Clearance Application

• AFP ID
• Alien Certificate of Registration
• BFP ID
• BJMP ID
• Barangay Residency Certificate
• Birth Certificate
• GSIS UMID
• IBP ID
• LTO Driving License
• LTO PF ID
• Marina ID
• National ID [Philippine Identification (PhilID)]
• OFW ID
• PAG-IBIG ID
• Passport
• PCG ID
• PhilHealth ID
• PNP ID
• Postal ID
• PRC License
• PWD ID
• School ID with the Registration Form
• Senior Citizen ID
• SSS ID or SSS UMID
• TIN ID
• Voter ID

How to Get Police Clearance Online

To obtain a police clearance certificate, you must go through the step-by-step procedure. Get your documents ready and follow the steps given here to submit police clearance application online and further process.

1. Go to Police Clearance Official Website @pnpclearance.ph.
2. Register and Login with your personal information.
3. Click on Clearance Application and provide addition details.
4. Book your appointment at your nearby police station for fingerprint & photo capture and document verification.
5. Pay the clearance application fee via one of the payment methods available on PNP Clearance portal.
6. Note down your Reference Number and download & print the payment receipt.
7. Visit the police station with required documents on your appointment day.
8. Register your biometrics, get your photo captured and submit documents for verification.
9. Collect your police clearance certificate and exit the police station.

In this way, you can apply online for police clearance and collect your clearance certificate from your nearest police station.

Conclusion

In this article, I have shared Police Clearance Sample and Police Clearance Format with all necessary information about it. If you still have a query about police clearance certificate, you can ask it in the comment section below.

FAQs